How does it know which tasks to send?

You set up checklist once: 'All new hires must complete forms, security training, order laptop.' Agent uses template for each.

Can it create accounts (Google, Slack)?

Optionally. Give agent access to Google Admin Console → auto-creates accounts for new hires. For Slack → auto-adds to channels.

What if new hire doesn't complete task?

Agent sends reminder daily. If deadline passed → escalates to HR with message 'Ivan still hasn't completed tax forms'.

Can it provide training (video)?

Yes. Agent sends training video link (YouTube, Loom, internal wiki), tracks if watched, sends quiz to verify knowledge.

How long does onboarding typically take?

Usually 1–2 weeks for main tasks: IT setup, documents, access. 30–90 days for full: training, mentorship, confidence. Agent supports entire period.

Can it assign new hire to a mentor?

Yes. Agent sends mentor email: 'Ivan starts tomorrow, you're his mentor. Here's what he should complete.' And tells new hire: 'Your mentor is Peter, contact him.'

AI assistant for employee onboarding

Onboarding: automate the boring part, save people for what matters

Q: Can the agent communicate in English?

Yes. All emails, FAQ, docs in your company language. New hire asks in Slack → agent replies in same language.

Agent sends welcome emails with task checklists (complete forms, install software, set up accounts), tracks progress, reminds of deadlines, answers FAQ (office location, VPN setup, credentials). Integrates with HRIS (BambooHR, Workday), Slack, Google Workspace. $19/mo.

Launch AI assistant for employee onboarding

366k+⭐ OpenClaw on GitHub

<5minutes to launch

Sound familiar?

What's eating your time

Onboarding is 100% manual: send 10+ emails, track who completed what, chase IT for access

New hires get lost: don't know office location, who to ask, how company systems work

HR spent on logistics: answer same questions daily ('Where's the bathroom?', 'How do I connect to WiFi?', 'Where do I go first day?')

Bad first impression: new hire sits day 1 without laptop because IT forgot to order; documents scattered everywhere

Capabilities

What your AI agent can do

Automated checklist and reminders

When new employee added to HRIS → agent sends personalized email: 'Welcome Ivan! Here's what you need to do by [date]'. Tasks: fill forms, enable 2FA, order laptop, complete training. Sends reminders daily.

Progress tracking and status

Agent sees which tasks completed, which pending. Sends reminder: 'Still need to complete tax forms and watch induction video'. If deadline passed → escalate to HR manager.

FAQ and self-service

New hire asks Slack: 'Where's the office?' → agent replies instantly: 'Main office on Pushkin St 10, metro exit by signs'. Questions: parking, café, IT contacts, VPN instructions, document locations.

Auto-prepared documentation

Agent creates welcome packet with documents: org chart, handbook, expense policy, benefits, IT setup guide, office address, floor map, all department contacts. All on Google Drive, link in first email.

HRIS, Slack, Google Workspace sync

New hire added to BambooHR → auto-creates Google Workspace account + adds to Slack + sends email. Agent monitors all and tracks progress.

Works with your tools

Gmail

Slack

Google Workspace

BambooHR

Workday

Google Drive

How it works

Get started in a few steps

Add new hire to HRIS

HR adds new employee to BambooHR/Workday: name, start date, role, department. Agent automatically detects and starts prep.

Agent sends welcome emails

Day 0: personalized welcome email with checklist (fill forms, IT setup, benefits enroll). Day 1: reminder. Day 2: 'Did you order laptop?'. All from HR or CEO.

Track progress

New hire completes forms → agent sees progress. Day 4: sends done + pending list. If something missing → sends reminder and escalates to HR.

First day support

Onboarding day: new hire asks Slack 'Where do I go?' → agent replies instantly. 'How do I connect to WiFi?' → agent provides instructions. FAQ available 24/7.

Post-onboarding and feedback

Day 30: agent sends survey 'How was onboarding?' + 'Feedback for improvement?'. Day 90: check-in 'How's work going?'. Analytics: % tasks on-time, satisfaction score, common blockers.

FAQ

Frequently asked questions

Yes. All emails, FAQ, docs in your company language. New hire asks in Slack → agent replies in same language.

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