Can I use the agent's contract drafts for real agreements?

The agent creates drafts with standard terms as a starting point. For legally binding agreements, have a lawyer review the final document. The agent saves time on the first draft; responsibility for the final text remains yours.

Can I manage multiple events at once?

Yes. The agent stores context for each event and switches by your command. You can request a summary of all active projects or get a separate run-of-show for a specific event.

How much does it cost, and is there a free trial?

Start with Lite for $4/mo with $2 AI credits included and cancel anytime. Starter plan is $19/mo. Includes all helpers: runsheet drafter, vendor communicator, guest manager, and report generator.

Can the agent automatically send invitations to guests?

The agent prepares the communication sequence and waits for your approval before sending. You control every communication and can edit text before it goes out to guests via Gmail.

How does the agent help with sponsor proposals?

Describe your event audience, formats, and sponsor expectations — the agent creates a structured brief with value description, placement formats, and sponsorship packages. You get a ready draft for negotiations.

AI Assistant for Event Organizers

AI assistant for event organizers: run-of-show, guest comms, and post-event reports — without the chaos

Q: Does the agent work for different event formats?

Yes. The agent adapts to corporate conferences, parties, weddings, industry forums, and online events. Specify the format, audience, and scale when describing the event.

OpenKlo handles the documentation grind for event organizers: creates detailed run-of-show documents, drafts vendor and venue contracts, writes sponsor briefs, manages guest communications, and prepares post-event reports — all through Telegram or the browser. $19/mo, no DevOps.

Launch AI Assistant for Event Organizers

366k+⭐ OpenClaw on GitHub

<5minutes to launch

Sound familiar?

What's eating your time

Creating a detailed run-of-show document from scratch takes hours and requires constant revisions

Drafting and sending contracts to vendors and venues is repetitive template work

Writing sponsor briefs for each event restarts from zero every time

Guest communications — invites, confirmations, reminders — consume more time as the list grows

Post-event reports get delayed because there's no time and no clear structure to follow

What AI Assistant for Event Organizers teams do every day

Creating minute-by-minute run-of-show documentsDrafting contracts with venues and vendorsWriting sponsor briefs and sponsorship packagesManaging guest communication sequencesStructuring budgets and tracking expensesPreparing post-event reports and recommendationsCoordinating logistics and technical requirements

Capabilities

What your AI agent can do

Run-of-Show Drafting

Create detailed run-of-show documents with minute-by-minute schedules, owners, locations, and technical requirements for each segment.

Vendor Contract Templates

Generate contract drafts for venues, catering, photographers, and other vendors with key terms and protective clauses.

Sponsor Brief Writing

Create structured sponsor briefs with audience descriptions, placement formats, participation terms, and expected deliverables.

Guest Communication Automation

Prepare email and message sequences for guests: invitations, confirmations, logistics reminders, and post-event thank-yous.

Budget Tracking Notes

Structure budget line items, record actual spend, and prepare plan-vs-actual variance summaries for reporting.

Post-Event Report Generation

Create structured post-event reports with KPIs, attendance, guest feedback, key takeaways, and recommendations for future events.

Subagents

AI subagents OpenKlo can create for you

OpenKlo proposes role-specific subagents based on your activity and connected tools.

Runsheet Drafter

Creates detailed run-of-show documents with minute-by-minute schedules, owners, and technical requirements

Create a run-of-show for a 200-person corporate conference
Add technical requirements and owners to each segment
Generate a venue coordinator version of the run-of-show

notion

google-drive

Vendor Communicator

Prepares contract drafts and outreach letters for venues, catering, photographers, and other vendors

Draft a venue rental contract with deposit refund on cancellation
Write a catering inquiry letter with dietary requirements
Prepare an event photographer brief

gmail

google-drive

Guest Manager

Creates guest communication sequences: invitations, confirmations, reminders, and thank-you messages

Write a 4-email sequence for a private corporate event
Create a logistics reminder 3 days before the event
Draft a post-event thank-you with photo gallery link

gmail

google-calendar

Report Generator

Creates structured post-event reports with KPIs, attendance, feedback, and recommendations

Generate a post-event report from attendance data and guest feedback
Compare planned vs actual event budget
Prepare a sponsor recap report for the conference

google-drive

gmail

Approval-based execution

OpenKlo suggests helpers matched to your event organizing work. Sending emails to guests and vendors, publishing documents, and any external action require your explicit approval — the agent works as your draft engine, not an autopilot.

Works with your tools

Gmail

Google Drive

Google Calendar

Notion

Browser

How it works

Get started in a few steps

Sign up and connect your tools

Create your OpenKlo account, pick the $19/mo plan, and connect Gmail, Google Calendar, and Telegram via OAuth.

OpenKlo recommends helpers for your events

Based on your activity, OpenKlo suggests activating: runsheet drafter, vendor communicator, guest manager, and report generator.

Describe your event in Telegram

Share the event format, date, audience, and key segments — the agent creates an initial run-of-show with a minute-by-minute schedule and checklist.

Get document drafts quickly

Ask for a venue contract or sponsor brief — the agent prepares a draft in minutes based on your event parameters.

Set up a guest communication sequence

Describe your tone of voice and key dates — the agent creates a message sequence for all stages: invite, confirmation, reminder, thank-you.

Review and approve before sending

All messages and documents wait for your explicit approval. The agent never sends anything to guests or vendors without your command.

Generate the post-event report

After the event, share attendance data and feedback — the agent prepares a structured report with takeaways and recommendations.

FAQ

Frequently asked questions

Yes. The agent adapts to corporate conferences, parties, weddings, industry forums, and online events. Specify the format, audience, and scale when describing the event.

AI email assistant

Launch your AI Assistant for Event Organizers in 3 minutes

OpenKlo creates role-specific subagents for your workflow. No VPS, no DevOps — live in your browser in minutes.

Launch AI Assistant for Event Organizers

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